Drafts

Every new document starts as a draft. A draft sits in its folder from the start, but only you and the co-authors you invite can see it. Nobody else in the folder can, and neither can the workspace’s Owners. When it’s ready, you publish it, and everyone who can open the folder can open it.

Create a draft

New document, in the sidebar, a folder’s menu or the home page, makes a draft. The button says Create draft.

A draft has a Draft badge in the sidebar and beside its title. On wider screens the header also says “Only you and co-authors can see this draft.”

Invite co-authors

1. Open the draft and choose Co-authors.
2. Search for a person and choose Add.

You can invite anyone who can edit the draft’s folder. Co-authors can edit, comment and suggest, and the bell tells them they’ve been added.

• To remove a co-author, choose the X beside their name.
• A co-author can leave from the same dialog.
• Someone who can no longer edit the folder stops being a co-author.

If your workspace asks for two-factor sign-in for changes to access, adding or removing co-authors asks for it too.

Publish

Only the draft’s author can publish it, and they need to be able to edit its folder. Choose Publish in the header.

The dialog says where the document goes and how many people will be able to open it. It’s published where it is. To publish it somewhere else, move the draft first. You can move it only to a folder every co-author can edit.

Comments, suggestions and history come with it. Publishing can’t be undone.

People mentioned in the draft are told once, when it’s published, if they can open it then. Co-authors are told that you published it.

Draft limits

A draft can’t be shared, restricted, used as a template or given a public link. Publish it first.

Find your drafts

The sidebar has a Your drafts link, under Home, with how many you have. The workspace home lists the drafts you wrote or co-author.

Drafts elsewhere in Colletta

• Folders: renaming a folder changes nothing for the drafts in it. If someone deletes a folder that holds your draft, the draft goes to the trash with it and the bell tells you. Open the trash and choose Restore to… to bring it back into a folder you can edit. It stays your draft, but co-authors who can’t edit that folder stop being co-authors. If the folder itself is restored, your draft comes back with it.
• Downloads: when you download a folder or the whole workspace and you have drafts in it, you can turn on Include my drafts. It’s off at first. Other people’s drafts are never included.
• Import: imported documents are published. Turn on Keep as drafts to make them your drafts instead.
• Duplicate: the copy is your draft, beside the original. A copy of a restricted document is published and stays restricted, as before.
• API tokens and AI agents see what you see, your drafts included. See API and AI agents.

For workspace Owners and Admins

Owners and Admins can’t open other people’s drafts. The Members page in Settings shows how many drafts each member has, never which ones.

When you delete a folder that holds other people’s drafts, the confirmation says how many, never which. They go to the trash with the folder, and their authors are told.

When a member is removed from the workspace, or deletes their account, their drafts move to the trash. Workspace Owners see them there as “Draft by” the person, or “Former member”, with the title and the date. A workspace Owner can restore one, and it becomes that Owner’s draft. Otherwise it’s removed after 30 days.